Simple, transparent, audit compliant!

Are you be able to name ad hoc the location of all contracts, documents, e-mails that are filed somewhere in your company? Do you know which of them are active or obsolete? Are you aware of all contract deadlines or how high running payment liabilities are?

Getting answers to these and questions alike requires a lot of administrative work. However, thanks to cuContract, the solution for efficient and transparent contract management, it will all become as easy as learning your ABCs!

Active Contract Management

Manage all types of agreements throughout their entire lifecycle – starting with the initial inquiry, tender and quotation to contract execution and termination – and file all related processes, documents, e-mails etc. in a well organized and change proof manner in the electronic folder. This will ensure that your entire company always works with the latest data and you no longer have to spend large amounts of time requesting documents from other departments or locations.

The solution comes with various analysis tools, including Spend Analysis, which makes it possible to determine contract liabilities or ongoing payment obligations for any period of time in just a few clicks. The impact contract terminations have, for instance, on your company’s balance sheet, can be easily simulated so that you can make targeted decisions. You will no longer miss deadlines or surpass time limits because the integrated event agent detects them in due time and notifies the responsible person via e-mail. It also triggers any related follow-up tasks automatically, e.g. contract prolongations.

Transparency is key

cuContract warrants that your contract management meets the requirements of domestic as well as international statutes, e.g. KonTraG, Basel II and the Sarbanes-Oxley Act. At the same time, the increased level of transparency also optimizes the planning and control capacities of your business and puts you in the driver’s seat, e.g. during contract negotiations.

Electronic Record + cuDocument Builder

Filing all contract relevant documents in the electronic folder – regardless of whether you archive it in its original format or in the form of an image – will greatly reduce the amount of work and expenses involved in maintaining a paper based archive. Drag & drop allows you to simply move the contents of the folder around and conveniently search them with the assistance of the full text search. The version management makes it possible to track the progression of documents even years after their creation or editing.

An outstanding part of the electronic record is the cuDocument Builder which enables every staffer even without any juristic knowledge to create contract documents and other compositions automatically.

The most essential component of the electronic folder is the cuDocument Builder, which enables even employees who do not have any expertise in legal matters to automatically generate contract documents and other correspondence. The user can use the finished templates to choose the specimen required and can add required space holders for information such as names, addresses, etc. manually. If the master data has already been entered and updated in SAP, it is also inserted into the document automatically. Hence, the cuDocument Builder does not only minimize errors in the compilation of contracts and documents, but also saves a lot of time.

100% MS Office compatible integration

Thanks to the 100% Microsoft integration, cuContract and Microsoft products are perfect companions that work hand in hand. On the one hand, you can access and use MS Office applications right from the electronic folder and vice versa.

The same is true for e-mail communications via MS Outlook and IBM Lotus Notes. E-mails can be sent straight from the folder via the Personnel Information Manager. Likewise, e-mails from MS Outlook/IBM Lotus Notes can be migrated to the folder with one click along with all text formatting and attachments.

Moreover, the SEND TO function makes it possible to quickly export one of multiple document files simultaneously from any random file in Windows Explorer to the folder.

Maximum Security

Contract data is confidential data. Thanks to the complex access and authorization structure, cuContract is in compliance with all data privacy requirements and warrants maximum data security.

Applications

cuContract is a beneficial solution for every department or unit of your business that is involved in the handling of contracts in any way. This includes sales, human resources, purchasing, IT and facility mgmt., controlling, legal, finance, and accounting.

Technical Aspects

cuContract has been developed specifically as a SAP application and is officially certified for SAP NetWeaver. The solution can be installed within an existing SAP environment, but as an independent contract server, which establishes references to other SAP installations.

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