Saving time, space, and costs!

According to Gartner a study shows that about 50 to 80 percent of the work time in the HR department falls onto contract research only. Another crucial time factor is the complicated manual compilation of documents, which is indeed prone to errors. 

With cuSmarText for HR, the SAP-integrated document management system incl. an automated document generation option, all these are problems of the past. All documents are constantly and enterprise-wide available in their latest version. Due to the comfortable functions, such documents can be used easily at any time without time consuming introductions and orientations. Simply increase the productivity of your HR department and decrease the size of piled up paper stacks as well as the total operating costs.

Easily file and search documents in a structured way - and much more

You can directly access the electronic records with the current functions of the SAP HR (Human Resources). That way, you get all required emails information, documents, etc. in no time with just one system.The audit compliant filing and moving of documents in the electronic record can be carried out through a simple Drag&Drop-function.

You can easily scan and import certifications, images, written applications, etc. through an integrated scan function directly form SAP. Besides files in TIFF and JPEG format, also PDF documents can directly be created without the need of any specific printer drivers or additional software.

With just a few clicks, the barcode compilation for allocating specific documents to contracts or printing a cover with barcode for the central document scan is performed. Via full-text and keyword search all documents in the electronic record can easily be found. This does not only apply to character-based documents, but also to scanned data that can be searched due to the integrated OCR (Optical Character Recognition).

E-Mail integration of MS Outlook and IBM Lotus Notes

Even emails can be imported with cuSmarText from MS Outlook and IBM Lotus Notes by a simple click including all text formatting and attachments. Therefore, they are legally compliant archived. Sending emails from the electronic record is also very simple. Besides the option to freely enter a consignee, already deposited contacts for the dialog partner are offered automatically. The email text can also be compiled automatically.

Create and compile documents and correspondence automatically

By using cuSmarText for HR documents for standard correspondence e.g. certifications, letters, forms, but also service contracts, etc. can automatically be generated in MS Word format, converted into PDF format, sent, and archived.

For example: the legal or human resource department creates templates defining the structure and the section content of the various documents. The area for optional changes and extensions by the user is also defined securing a reasonable build document.

With these modules, the user only needs to select the right template and edit it with cuSmarText in the usual MS Word environment. Through the seamless integration of SAP HCM, all maintained data can also be inserted into the document automatically. That way, cuSmarText does not only decrease the number of mistakes concerning the document creation, but also saves up a significant amount of time.

Highest level of security

Personnel records contain important data which is hard to protect in hard copy form. Through the complex access and authorization system of cuSmarText for HR, rights concerning viewing and accessing data can be differentiated and allocated by departments. The SAP-based access and authorization system applies to the requirements of data protection and highest data security.

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