Raising efficiency in HR management: Circle Unlimited AG presents electronic personnel records at the Personal 2010

04/20/2010: The Circle Unlimited AG presents their solution for an overall document management within the HR sector at the “Personal 2010” in Stuttgart from April 27 to April 28, 2010. The electronic personnel records not only offer ideal file management, but also innovative functions for personnel management.

With the electronic personnel records, the Circle Unlimited developed a HR management with more transparency and a larger cost saving potential. On the one hand, the electronic file management enables a more structured archiving of personnel files, while on the other hand integrated features like the cuDocument Builder as well as extended access authorization options for personnel data increase the efficiency by a crucial amount compared to traditional hardcopy filing. Due to the simple barcode system, the transition from hardcopy form to electronic filing can be carried out in no time.

Just like your browser, the clearly arranged interface of the electronic personnel records generates specific groups, which are marked with tabs. It can be used web-based or as a Mircrosoft or SAP integration.

Efficiently organizing and allocating documents

The electronic records can be filled via Drag & Drop. In addition, documents can be scanned as JPEG or TIFF and also be converted into PDF without the need for another software or driver. Furthermore, it is possible to import e-mails (including all attachments and formattings) just with one mouse-click from MS Outlook or Lotus Notes into the electronic records. Thus, all documents are filed in an audit compliant way.

Through fulltext- and keyword search options, information and documents can be found quickly. This search is not limited to text documents only, since its OCR functions are able to detect texts in images and PDF documents also.

Highest data security and simple restructuring

The cuDocument Builder generates documents for standard correspondence and contracts using the electronic records. Editing and adjustment authorizations, which can be set according to the requirements, protect the mostly very sensible data. Additionally, individually adjustable expiration reminders secure e.g. the automatic deletion of notices after a specific period of time. This way, the electronic records guarantee the best data protection, which is an important challenge in terms of the HR sector, and no unintentional garbage data is gathered.

For the conversion of hardcopy files into the electronic records, individual files can be marked and assigned via barcode. For this purpose, it is only necessary to initially define which barcode belongs to which employee. Afterwards documents, references, and résumés can be scanned with previously printed barcodes. The system recognises the barcode and automatically allocates the document. Hundreds of records can be generated in just one day. The indication through barcodes also simplifies the further management and significantly increases the productivity in HR management.

Trade visitors can receive further information about all features of the electronic records at the Personal 2010 at the Circle Unlimited booth:

Circle Unlimited auf der Personal 2010

from April 27 to April 28, 2010, 9:00 am to 5:30 pm

Sonderbereich e-HR, Stand A.11

Landesmesse Stuttgart, Halle 9

Messepiazza 1

70629 Stuttgart